Track & Field Dreams — Privacy Policy

Effective Date: December 1, 2025

Last Updated: December 1, 2025

Track & Field Dreams ("we," "our," "us") is committed to protecting your privacy and ensuring a safe online experience. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use the Track & Field Dreams platform, website, and related services ("Services").

By accessing or using our Services, you consent to this Privacy Policy.

1. Information We Collect

We collect information in the following ways:

1.1 Information You Provide Directly

When registering as an athlete, coach, or parent/guardian, you may provide:

Athletes

• Name (first and last or first and last initial based on age)
• Age, date of birth, and graduation year
• School or club affiliation
• Event specialties
• Performance data (times, distances, heights, rankings)
• Photos/videos (athletes 13+ only)
• Contact information (athletes 13+ only)
• Academic information (optional)

Parents/Guardians (for users under 13)

• Parent/guardian name
• Parent/guardian email
• Consent verification documentation

College Coaches

• Name
• School and conference affiliation
• Email and phone number
• NCAA status verification documents

1.2 Automatically Collected Information

When using our platform, we may automatically collect:

• Device information (browser type, IP address, OS)
• Usage data (pages visited, clicks, features used)
• Session cookies and local storage data

We do not use behavioral advertising cookies.

1.3 Information From Third Parties

We may receive:

• NCAA verification data
• Public performance results from conferences, meets, or athletic databases
• Payment processor confirmations (no credit card numbers are stored)

2. How We Use Your Information

We use collected information for the following purposes:

2.1 To Operate and Improve the Service

• Creating and maintaining athlete profiles
• Matching athletes with college coaches
• Providing messaging features (athletes 13+ only; parents proxy for under 13)
• Sending notifications about recruiting activity
• Enhancing platform features and performance

2.2 To Provide Parent Oversight

For athletes under 13:

• Parents manage all communication
• Parents approve visibility settings
• Parents receive all notifications

2.3 To Communicate With You

• Service announcements and updates
• Important account alerts
• Customer support responses

2.4 For Compliance and Safety

• Enforcing our Terms of Service
• Monitoring improper use
• Preventing fraud and protecting users
• Fulfilling legal obligations

3. How We Share Information

We do not sell personal information.

3.1 Information Shared With College Coaches

For verified college coaches:

• Athlete performance stats
• Athlete academic info (if provided)
• Contact information (athletes 13+ only)

Athletes under 13 are not contacted directly; only parents receive messages.

3.2 Service Providers

We share limited information with vendors who assist with:

• Hosting and data storage
• Payment processing
• Email delivery
• Security and safety monitoring

All providers are under strict confidentiality agreements.

3.3 Legal Compliance

We may disclose information if required by:

• Court orders
• Law enforcement
• Safety-related emergencies

4. Children's Privacy (COPPA Compliance)

We comply fully with the Children's Online Privacy Protection Act (COPPA).

For Children Under 13:

• We require verifiable parental consent
• We limit what information is collected
• We restrict profile visibility
• We disable direct communication

Parents have full rights to review, delete, or modify collected information on a minor's account. A signed NIL consent agreement is the one record kept after deletion, as a legal record of the agreement, with the contact details in it removed.

See our COPPA Compliance Statement for full details.

5. Data Retention

We retain information for as long as needed to:

• Provide services
• Meet legal or contractual requirements
• Resolve disputes

Parents with oversight of a minor may delete their child's account at any time. Parents have full rights to review, delete, or modify collected information on a minor's account.

One exception: a signed NIL consent agreement is kept as a legal record of the agreement itself. The contact details in it (address, phone number, email address, date of birth, and device information) are removed when the account is deleted.

6. Your Privacy Rights

Depending on your location (e.g., California), you may have rights including:

• Right to know what information we collect
• Right to access your data
• Right to request deletion
• Right to correct inaccuracies
• Right to limit data sharing

To exercise any rights, contact: support@tfdreams.com

7. Data Security

We use industry-standard measures to protect your data:

• Encrypted data transmission (SSL/HTTPS)
• Secure encrypted storage
• Regular security audits
• Access controls and multi-factor authentication
• Age-based access restrictions

No security system is perfect, but we continuously monitor and improve our protections.

8. International Users

Track & Field Dreams is based in the United States.

If you are outside the U.S., your data may be transferred and processed in the United States.

9. Changes to This Privacy Policy

We may update this Privacy Policy occasionally to reflect changes in laws, technology, or practices.

We will notify users of significant updates via:

• Email
• Dashboard alerts
• Posted policy updates

All changes take effect upon posting unless otherwise required by law.

10. Contact Information

For questions, complaints, or privacy requests, contact:

Track & Field Dreams — Privacy Office
Email: support@tfdreams.com